Make Your Workplace Run Better: A Guide on How to Schedule Employees

Written by
Rebecca Smith

Published
Oct 31, 2019

Oct 31, 2019 • by Rebecca Smith

Putting the right employee schedule in place is one of the most critical things you can do to keep your business smoothly. The problem is, that isn't always easy.

It's worth putting in the time to get right, though. When you have a good scheduling plan in place, you can expect sales and productivity to increase.

If you're struggling to find an effective way to schedule your team, this post will help. The five tips below can help you schedule employees better to increase performance at your workplace.

1. Identify Your Staffing Needs

Scheduling your team wouldn't be so hard if you had a predictable amount of work for them to do. Unfortunately, business needs can go up and down throughout the year. It isn't always easy to predict.

If you want to create a good schedule, you need to identify these trends beforehand and schedule enough people to handle busy times. All you do is stress your employees out when you leave them understaffed.

2. Consider Your Employee Personalities

Everyone would get along in a perfect world. But your team is going to be made up of a lot of distinct personalities. Not all of them will see eye to eye.

If you anticipate problems, try to avoid scheduling staff that has conflicts with each other. Doing this will help your employees get along and be more productive during their shifts.

3. Use Software to Help

If you're still shift planning using paper or excel, you're spending too much time in the planning stages. You have software available to you that can help.

Look into the online scheduling software available to learn what it can do. It can help you manage schedules, time off, shift changes, and anything else you have to do manually.

4. Have a Backup Plan

Things aren't always going to go according to plan. If you create one schedule and don't account for any problems, you're going to be left scrambling to find a solution at the last minute.

Do a little planning to create a backup plan in case problems happen. A good rule of thumb is to have an availability chart that shows you when each of your employees is available. Give them a call to replace the person who called in.

5. Consider Employee Skill Levels

It isn't always possible to have nothing but the best when it comes to your team. You more than likely have a wide range of skillsets available. Make sure to take this into account.

Try to include a more skilled employee in each of your shifts. They can help pick up the slack for staff who haven't developed their skills as much. Those people can also learn from your team members who have more experience.

Take Care When You Schedule Employees

It takes a lot of work to schedule employees correctly. You have to find the right people to work together and find the time they work the best. Use the tips above to help you make the right choices.

Are you interested in learning more strategies to make the workplace more productive? Head back to our blog to read more articles on the subject.