5 Ways to Protect Your Business Against Phishing Scams

Written by
Rebecca Smith

Jun 27, 2019

Jun 27, 2019 • by Rebecca Smith

Phishing scams can cost businesses in the United States a lot of money every year.

Losing money and security in such a way can be extremely unnerving. 

Do you want to prevent phishing within your business practices? If so, you need to know some simple ways to do it.

Check out these 5 ways to prevent phishing with your employees. Your business will thank you for it! 

How Can You Protect Your Business from Phishing?

Phishing is when someone sends emails that pretend to look like one thing, but are actually another, for the purpose of stealing personal or professional information.

Obviously, no business wants to be the victim of this type of practice. Check out these 5 tips for protecting your business from phishing and use them!  

1. Choose a Good Email Provider

Part of preventing phishing at your business is choosing a high-quality email provider for employees to use.

Some email services have better systems for recognizing phishing practices and scams than others do!

You want to choose the provider that has better filters for spam, scams, and phishing because it will make it that much easier to prevent phishing from happening.

If phishing does get through to an employee email, there should be a good mechanism within the email service that will let you know if it is even suspected. Choose an email provider that offers these services and has a good reputation.

2. Make Employees Use Different Passwords

Having a strong password is obviously important, but your employees should not be using the same password at work that they use for their personal accounts.

In addition to this, changing passwords regularly is quite important. Not only is this a good habit to have for personal accounts, but it even more important for business accounts that are trying to protect important information.

3. Don't Let Employees Always Click and Download

Train employees to notice weird things about emails they receive. If they don't know where the email is coming from, it is probably best to not click or download anything from that email. 

This means to avoid clicking on links or opening attachments as well. Overall, it is a good idea to only open email attachments and download files from people within the business that your employees know! 

4. Use Two-Factor Authentication

Two-factor authentication is a way to ensure that the right person is using the right account. It asks that two methods of verification are provided before a person can log in to their account and is an effective security process for businesses to use.

A lot of web services will be able to give you a text message or another type of notification that you have to have if you want to log in to a specific account.

This is a good, simple security measure for employees because it makes it much more difficult for outsiders to get into employee accounts.

5. Train Employees to Look for Red Flags

When employees know what to look for, they are less likely to fall for phishing scams.

If an email is received with a lot of grammar or spelling mistakes, threatening scare tactics, or even email addresses that are just made up of a bunch of letters and numbers, it's better to ignore it.

There are plenty of ways that scams may look in emails, but click here to get some more information on what you can do to recognize a phishing scam.

Prevent Phishing at Your Business

Now that you know some of the simple ways to prevent phishing at work, you can start to tell others. The more people that know about what to avoid and look out for, the better! 

If you'd like to learn more about protecting your business from fraudulent practices and avoid phishing, check out our website and see what you can find.